Global administrator
Whole platform · always
- Sees and manages every workspace on the platform
- Admits new people under Administration → People
- Grants or removes global administrator rights
Roles and permissions
Everyone gets exactly what they need. Nothing more.
AttendBeacon keeps running the organisation separate from helping on the day. Each role opens specific tools, in a specific place, for a specific time.
Your team
Workspace roles
Workspace roles apply to every event in the workspace and last until someone changes or removes them.
Admin
One workspace · until removed
- Creates, edits and deletes events and their settings
- Invites members and changes their role under Administration → Members
- Manages billing, integrations and data retention
Contributor
One workspace · until removed
- Builds the programme, tickets, exhibitors and crew schedules
- Checks people in, sends messages and runs reports
- Cannot manage members or billing
Viewer
One workspace · until removed
- Reads events, attendees and reports
- Follows check-in and attendance live
- Cannot change anything
On the day
Event roles
Event roles belong to a single event. For crew they are also tied to their shifts.
Event crew
One event · during their shifts
- Door, Room host, Greeter, Swag or a custom role
- Opens only the tools for that role, such as ticket scanning or room counts
- Works during their shifts plus a short grace period
Exhibitor staff
One event · for the event
- Added by email on the exhibitor
- Scans leads and runs the booth
- The sponsor level sets how many staff and free tickets they get
Speaker
One event · from submission to session
- Submits talks through the call for papers
- Manages their profile and sessions in the speaker portal
- Sees schedule and room changes
Attendee
One event · with their ticket
- Shows their ticket and checks in
- Builds a personal agenda and collects points
- Sees only their own data
Giving someone a role
Four places, all in the workspace
You never share passwords. People sign in with their own account and get exactly the role you give them.
Workspace role
Go to Administration → Members, enter an email address and choose Admin, Contributor or Viewer.
Event crew
Open the event, go to the Crew tab and choose Invite crew. Pick the role and add shifts.
Exhibitor staff
Open the exhibitor and add staff by email. The sponsor level sets the allowance.
Speakers and attendees
Speakers join through the call for papers and attendees with their ticket. No invitation needed.
Least privilege by default
Start with Viewer or a crew role and raise it only when needed. You can change or remove a role at any time.
Access ends on its own
Crew access stops when the shift and grace period are over, so nobody keeps scanning rights after the day. Workspace roles stay until an admin changes them.
Need help?
Every section of the workspace has built-in help, and the roles guide explains each role right where you assign it.