Part 19 · Length
Hotel rooms for the people you host
Arrange and pay for hotel rooms for your speakers, crew, VIPs and sponsors' guests in AttendBeacon: hotels and the rooms they hold, a policy per role, the planning board with its warnings, assigning by hand or automatically, rooming lists with every version kept, and the guest's Your hotel page in the event app. Not a room block for attendees.
- This video plays from AttendBeacon's own storage in the EU: no YouTube player, no cookies, no trackers.
- Subtitles in eleven languages: choose one under CC in the player.
- The data in these videos is made up: Beacon Summit is the demonstration event.
More on this topic: On the day
Length 2:29Part 10Check-in at the door
How check-in works in AttendBeacon: doors with their own tickets and capacity, the scanner on any phone with green, amber and red and the reason why, sessions counted in and out, carrying on when the Wi-Fi drops, registering walk-ins at the door, and undoing a check-in made by mistake.
Length 2:08Part 11Printing badges
How to print badges in AttendBeacon: the badge list with what was printed, when and by whom; filters for ticket type, company, check-in and not printed yet; selecting all or a few; the preview in print order; reprinting one badge; printing from the browser on any printer; and the AttendBeacon Print Agent for Zebra and Brother label printers and for colour and DYMO printers through their drivers.
Length 1:50Part 12The badge designer
Design the badges for Beacon Summit: choose the stock, a layout, the background and the blocks on the front, give every role a colour band, and check the result with your attendees' own names, folded and unfolded, before you print.
Length 2:25Part 13Room screens and kiosks
Pair a television with the code it shows, choose what it shows in turn (now and next in its room, arrivals, the leaderboard, sponsors, a check-in code) and send announcements to every screen. Then a kiosk: a tablet at the door where attendees scan their ticket or find themselves, say this is me, and get their badge printed.
Length 1:45Part 17Venue maps
Upload a floor plan per floor and put pins on it for rooms, stands and facilities. Attendees get a map in the app with floors, filters, search and a list of every place, Show on map from a session or an exhibitor, and it keeps working offline. A room screen shows You are here, and the kiosk helps people find their way.
Length 2:11Part 18Crew and volunteers
Crew in AttendBeacon: invite volunteers with a free crew ticket, set the roles each may do, plan shifts at a door, a room or an area on the roster grid, and see on the day who is on duty. In the app, crew have their own area with their next shift, the briefing and a checklist. With volunteer self-scheduling they pick open shifts themselves, within your rules.
Length 2:19Part 20Travel, pickups and expense claims
Plan the journeys of the people you host in AttendBeacon: a travel plan per guest with flights and trains on their own clocks, the arrivals board and its warnings, pickup runs with a driver and a manifest, expense claims checked against a policy per role, and approved claims paid with one SEPA file. Hotel stays and booked journeys go into Apple and Google Wallet.
Length 2:11Part 21Catering and seating plans
Plan meals in AttendBeacon: who each meal is for, the numbers counted from registrations, add-ons, crew and speakers, everybody's dietary needs, a caterer's sheet and email that say what changed, seating plans filled in by your rules with table lists and place cards, and the attendee's own dietary choice and table in the event app.
Length 1:59Part 37Volunteer with us
Every event in AttendBeacon can have a public page where anybody can apply to volunteer, in the event's colours and their own language: what volunteers do, a preview of the shifts, and a form with days, roles, languages and your own questions, confirmed with an emailed code. Organisers review applications beside the shifts, with a cap and a waiting list, and accepting one makes the person crew with a crew ticket by email.
Seen enough? Try it yourself.
Click through the demonstration event as an attendee would, or open the workspace and start your own.